Pacific Stock
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Specializing exclusively in stock photos from Hawaii, Asia & the Pacific
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Specializing in Hawaii, Vintage Hawaii, Underwater, Asia and the Pacific
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Rights-Managed Stock Imagery

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Online Fine Art Giclee Store
  
 
 
Photographer Submission Guidelines

Becoming a Pacific Stock Photographer
Please read through this entire document before submitting.

STEP ONE: General Information

Approximately 50 photographers and fine artists have been chosen by Pacific Stock to supply our continually expanding libraries for Pacificstock.com and Printscapes.com. We are interested in representing photographers and artists who either live within or often travel to Hawaii, the Pacific and Asia regions and can provide a continuous supply of new and interesting Rights-Managed material from these regions. The information that follows will assist you in deciding whether Pacific Stock is the right company for you and your images. Please read About Pacific Stock, About Stock Photography, and About Printscapes.com before continuing.

Overview

Pacific Stock is always in search of talented new photographers and artists to contribute to our growing Rights Managed and Fine Art collections. We provide our contributors with a range of ideas that we are confident will sell to our clients. And, we are always open to your creative ideas.

 

Our Pacific Stock clients include: advertising agencies, graphic designers, corporations, magazine and book publishers, etc. Our images are used for a variety of projects including ads, brochures, magazine articles, books, websites and many other uses. Have a look at the various projects that have included our images. The images are also sold as fine art museum quality giclee prints from Printscapes.com to home owners as well as professional interior designers and architects for hotels, spas, restaurants and other corporate buildings. Our clients span the globe from Hawaii, throughout the U.S. and internationally. Our unique image collection is also represented by our International Affiliates located in over 50 countries worldwide throughout Asia, the Pacific, South America and Europe.

Digital Image Requirements

We welcome any digital imagery generated by digital SLR’s of 10 megapixels or higher and/or high quality slide scans. However, you must process your digital images according to the following requirements in order for us to prepare them for commercial use.

Please read carefully.

Digital Image Requirements
(Submissions failing to meet the following requirements will be returned without consideration.)

Accepted SLR Cameras:

Minimum 10.0 megapixels or higher

Accepted Scanners:

Nikon Super Coolscan 5000, 9000 or better. Imacon Flextight, Drum Scanner
Required Software:
 Photoshop CS2 or CS3 Note: Photoshop CS2 is able to process RAW files much more quickly than previous versions.
In-Camera File Format:
 Shoot in RAW only. We will NOT ACCEPT image files that are shot in Jpeg.
Monitors
 LCD monitors will hold calibration better than CRT. If you are using a CRT monitor, be sure to let it warm up at least ½ hour before editing your images.
Monitor Calibration:
 Pacific Stock strongly recommends that you use a color calibration tool (such as a Pantone Spyder) to calibrate your monitor. If you are not using a calibration device, these are the settings you need to emulate our color space: white point set to 6500K and gamma set to between 2.0 and 2.2.
Color Space:

Adobe RGB 1998
RGB Values:
 RGB Values in Photoshop should be limited to a white point of less than 250 and a black point no darker than 4. This keeps the RGB values of the file slightly less than the full 256 levels that would be possible if you were to set the values at 255 and 0. This is useful for limiting extreme highlight and shadow detail that will not print.
Bit Depth :

16 bits per channel. We do not accept 8 bit files.
Sharpening:
Do Not Sharpen
Interpolation:
 Do Not Interpolate
Pacific Stock will interpolate all accepted images.

Photographer Questionnaire and Portfolio

Once you're sure you can meet the Digital Image Requirements set forth above, Pacific Stock invites you to share samples of your photography and more about yourself with us! Please begin by filling out our Photographer Questionnaire (PDF) and submitting an email with a sample of up to 10 low-resolution jpeg images (and/or a link to your website) to Eliza Richards, Director of Photographic Production at eliza@pacificstock.com.

STEP TWO: Technical Interview

After you complete STEP ONE: General Information, Pacific Stock will review the information you’ve provided. If we agree that you and your subject matter are a great match with Pacific Stock, we will contact you to begin the Technical Interview process. The Technical Interview involves an in-depth quality check of your images and a test of your technical ability to submit images following our requirements. This is an opportunity for both parties to experience the typical submission process and collaborate on a potential addition to our Pacific Stock library. The work done during the Technical Interview will serve as your first addition to our Pacific Stock library and upload to our website if a Photographer Contract is signed in STEP THREE: Legal Agreement.

Preview Submission for Selection

Pacific Stock requires a preview submission of 300 to 500 carefully edited, high quality digital images. Note that images must be tightly edited prior to sending them to us. If we find that images have not been edited down to an acceptable level of quality they will not be reviewed. Also note that images are being chosen for color, content and technical accuracy. Preview submission do not require color corrections or retouching; however, it is highly recommended that photographers take the time to submit color corrected and retouched images for review. Clean images will generally result in a larger number of images selected for stock.

If we feel your work is marketable to our clients, we would expect you to submit a minimum number of images enabling us to accept an initial 500 IMAGES (digital files only) into our files. Thereafter, we will expect to receive monthly submissions in response to our regular IMAGE WANTLIST.

Preview Submission Requirements
(Submissions failing to meet the following requirements will be returned without consideration.)

File Format:
 JPEG (.jpg) files accepted.
Image Size:
100 dpi, 8” x 12”
Model Release:
 Image containing recognizable people MUST be model released.
Orientation:
 Please ensure that your images are in the correct orientation.
Submission Media:
 CD, DVD or Hard Drives accepted. Do not separate subjects into folders.
File Info/IPTC :
 Date and Location only. These images must be no more than 2 years old.
See Captioning for more information.

Final Submission for Stock Use

Upon review of your Preview Submission, Pacific Stock will email you a PDF (contact sheet) of images chosen for high resolution submission for stock use. At this time, the SELECTED IMAGES must be optimized according to our specifications and returned to us as 16 bit high resolution tiffs within 30 days or your submission application will be rejected**.

**IMPORTANT: SELECTED IMAGES must be retouched, captioned and delivered within 30 days or Pacific Stock contracted photographers will be charged at $100 per hour spent on the Preview Submission review, minimum one hour charge.**

Final Submission Requirements
(Submissions failing to meet the following requirements will be returned for correction with a letter explaining why they were not accepted.)

File Format:
 TIFF(.tif) files only.
Image Size:
48mb (without layers)
Model Release:
 Images containing people MUST be model released.
Orientation:
 Please ensure that your images are in the correct orientation.
File Info/IPTC :
 Complete File Info/IPTC information required.
See Captioning for more information.
Color Space:

Adobe RGB 1998
RGB Values:
 RGB Values in Photoshop should be limited to a white point of less than 250 and a black point no darker than 4. This keeps the RGB values of the file slightly less than the full 256 levels that would be possible if you were to set the values at 255 and 0. This is useful for limiting extreme highlight and shadow detail that will not print.
Bit Depth :

16 bits per channel. We do not accept 8 bit files.
Sharpening:
Do Not Sharpen
Interpolation:
 Do Not Interpolate
Pacific Stock will interpolate all accepted images.
See Pacific Stock Tutorial for step by step help on image optimization.

Captioning Instructions (File Info/IPTC)
(Submissions failing to meet the following requirements will be returned for correction with a letter explaining why they were not accepted.)

Description:

Write image caption here. The Caption should be entered as follows:
Location (Country/State/City), Subject and Activity

Examples:
1. Hawaii, Oahu, Diamond Head, Couple sits under umbrella
2. French Polynesia, Micronesia, Rock Islands, Aerial view of islands
Keywords:
 Enter all appropriate keywords that describe the image here.

Credit:

 Your name here.
(Do not enter your name on any other field)
Instructions:

Model Release information here.

Use the following code:
MR = Model Released (include Model Release Contract #, if available).
NMR = No Model Release
NA = Not Applicable (for images without recognizable people only).
Source:
 Your own unique Image ID number here.
We will enter your image ID number into the image data field in our in-house software program. This number will be used to discuss a specific image with you. Please keep this image file easily accessible should a question arise from our clients, agents, etc.
Date Subject Created:
 Enter the date you took the image here.

Image Delivery Guidelines to Pacific Stock
Hardware/Media:
USB/Firewire External Hard Drives required for Final Submissions larger than 50 images.
DVDs are accepted for Final Submissions smaller than 50 images only.
Folder Names:
 NO FOLDERS. Please drop image files directly into the main drive/directory.
File Names:
 No more than 8 characters in the file name. Please name files so that similar subjects/shoots/locations appear next to each other.
DVD Submissions:

If submitting DVDs, they must be clearly labeled using water-based permanent markers with the following information:

1. Name of Photographer
2. Contents: All subjects included on the DVD
3. Date of Submission.

Note: DVDs will not be returned.
The photographer is responsible for keeping a copy of all work submitted to Pacific Stock.
Hard Drive Submissions:

USB/Firewire External Hard Drives will be returned to the photographer within 30 days of receipt. Please follow the following Hard Drive guidelines to expedite submission process:

1. Avoid formatting the Hard Drive for Mac usage. This may cause complications for our PC formatted computers.
2. Label with Name of Photographer and General Contents/Subjects
3 . Include the appropriate power cables, USB/Firewire cables, and original software/driver discs.
4. Safely pack the hard drive and ship via courier with tracking services.
NOTE: Pacific Stock will match the care taken in shipment. i.e. If you choose to send your hard drive via USPS Priority rather than by a trackable courier service, Pacific Stock will return it via USPS Priority as well.
5. Unsigned photographers (without a Pacific Stock contract) going through the application process must also provide a return shipping courier account number such as a Fedex Account number for return shipping costs.
NOTE: Pacific Stock contracted photographers will only need to cover the cost of shipping their final submissions TO Pacific Stock, and will not need to cover the costs for RETURN shipment of their hard drive.

STEP THREE: Pacific Stock Photographer Contract

Upon completion of STEP ONE: General Information and STEP TWO: Technical Interview, and Pacific Stock feels that the process was successful and without problems, a Contributor Contract which sets forth our mutual agreement will be provided to you. Our Contract length is 4 years. Under the Terms of the Contract, Pacific Stock negotiates the license of reproduction rights to your photographs. Almost all rights granted on Pacificstock.com are for non-exclusive, one-time use only. All fine art archival giclee prints sold on Printscapes.com are for the life of the print. We very rarely extend exclusive rights to an image, and will notify the contributor if exclusive rights are licensed.

Our Contract is “image exclusive”. All images featured on PacificStock.com and Printscapes.com will be EXCLUSIVE to Pacific Stock and may not be placed in other agencies' Websites, Catalogs, Advertising, etc. All selected images will be featured on PacificStock.com and edited/reviewed separately for possible inclusion as fine art on Printscapes.com. You are allowed to place your NON-SIMILAR work with other agencies. Our International Affiliates will also be marketing your images. If you have already established representation internationally, this point should be discussed prior to joining us.

Royalty Payments to You

PacificStock.com
When an image is licensed for use on PacificStock.com, the usage fee is divided 60/40 - 60% to Pacific Stock, 40% to the photographer. If an image is licensed through one of our International Affiliates, you will receive 40% of the net amount collected by Pacific Stock, after the International Affiliate Agency retains its portion of the royalty. Typically, the photographer will receive 20% - 24% of the International Affiliate Agent's gross sale price. There may also be applicable withholding taxes, currency conversion costs, etc. deducted from royalties. Should we provide a Photo Assignment for you, Pacific Stock will retain 25% of the Commercial Creative Fee. Generally speaking, photographers who join an agency can expect to see sales within 1 to 2 years after signing with the agency. The amount of sales you make correlates directly to the number of images submitted and accepted into the files. Stock photography is an investment which, if you are dedicated and shoot according to Pacific Stock’s Wantlists, will pay off in the years to come.

Printscapes.com
When an image is sold on Printscapes.com, the fee paid to the contributor is 15% of the sale price of both the Print Only and Framed Print. This royalty will be applied against the actual sale price of the finished product which will not include taxes or shipping costs. The sale price may be adjusted to include promotional discounts.

STEP FOUR: Welcome Aboard!

Upon completion of STEP ONE: General Information, STEP TWO: Technical Interview and STEP THREE: Pacific Stock Photographer Contract, Pacific Stock will enter into a reciprocated commitment of submitting, selecting and uploading your images to PacificStock.com regularly. Your responsibility will be to submit images on a regular basis, much in the same way you did during the Technical Review process.

Helping our Photographers Create Images

Pacific Stock provides its contributing photographers and artists with a regular "Wantlists" of Subjects and Locations requested by our clients and International Affiliates. We also help photographers to find qualified talent to pose in stock shoots. Pacific Stock's clients often rely on us to assign photographers to shoot images for their specific needs.

Advertising & Marketing Efforts

Currently, there are over 25,000 images available to search, purchase and download at www.pacificstock.com. Approximately 2/3 of these images are also featured on www.printscapes.com. We regularly update our website with fresh material. Monthly promotional EBlasts are sent to our current and prospective clients throughout North America to keep them up to date with new imagery and products at Pacific Stock and Printscapes.com. We attend multiple trade shows around the country to introduce both our Rights Managed “Pacific Stock” Collection and our new “Printscapes.com” Fine Art Collection to art buyers across the nation. Our images are represented by an international affiliate network in over 50 countries worldwide. Pacific Stock is listed in major National and International photography and fine art marketing directories. Direct mailings, advertisements, e-mail and telephone contact to clients and prospective buyers take place throughout the year.

We are a member of ASID (American Society of Interior Designers)
We are a member of PACA (Picture Archive Council of America)

If you have further questions, please email Eliza Richards, Director of Photographic Production at eliza@pacificstock.com or call her at 808-394-5100.

Pacific Stock will make adjustments to these Guidelines as needed and will post updates to our web site.

 
  
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